Submitting Grades

To submit Grades for a selected Centre/Subject, follow these steps:

On the Grade Entry screen, in the Allocations section, select the relevant Qualification from the Qualifications drop-down list. This selection filters your available Subjects.
Select the relevant Subject from the Subject drop-down list.

The Grade Entry screen refreshes and displays the relevant Candidates based on your selection. The pagination of the screen enables the first 50 rows to be edited, but there is a capability to view all of the rows. The screen can be re-ordered by clicking the column header names, and the default view is ordered by the Candidate Number.

Note: It is important to mention that when the Grading column is ordered, 'A' is listed above 'A*' as strict alphanumeric ordering is enforced. Also, 'U' is listed below the 'No Submission' option.

You can also order the table by two fields, in other words, clicking the Grade and Rank column headers sequences the table by Grade/Rank order. For example, G9/R1'. 'G9/R2', 'GR8/R1'. The Status Bar shows the information: X/Y Graded and X/Y Ranked and Z Duplicates. The data is colour-coded, with red meaning that work is outstanding and green when all of the issues are resolved.

Centre User - Select Grade/Rank

Click in the Grade field that you want to select a Grade for.
From the Grade drop-down list, select the appropriate Grade for the Award (not for the Subject). The drop-down list is pre-populated with the appropriate Grades. Select one of: '(0-9', 'A-G+U','Pass/Merit/Distinction', 'AA/AB/BA', and 'No submission', which is used for withdrawn Candidates and no Rank is selected for those cases.) relating to the Award as set out in the imported Gradeset.

Note: You can filter any of the fields on the Grade Entry screen to locate specific Grades. The following screenshotscreenshot provides an example of a Filter on fields.

Centre User - Filter Fields

For Combined Subjects, the list displays double values relating to appropriate Gradeset for their Tier. The following screenshotscreenshot provides an example of a Combined Subject drop-down list.

Centre User - Combined Subjects

The Grade Entry screen refreshes and the information in the Status Bar updates. In this case, you must validate the Grade entry by clicking the Validate button.

Centre User - Select Grade/Rank

Clicking the Save for Later button to save the details but not move to the next stage.
Clicking the Cancel Changes button to discard any changes since the last save and the table is updated accordingly.

Click the Validate button which checks for Duplicate Grade/Rank combinations across the Awards for a Subject, because Duplicated Ranks are not permitted across the same Grade for a Subject.
Clicking the Submit button displays a confirmation message, click the Yes button to submit the details, or click the No button to close the pop-up and return to the Grade Entry screen.

Note: The Submit button is only enabled when the Validate button has been clicked and the entire cohort has a Grade and Rank, and Ranking has no Grade/Rank Duplicates). Once confirmed, the Centre/Subject set is submitted for approval by the Centre Administrator, and the Centre User can view a read-only version of this list for reference.